What are the reasons for setting up objectives of project management?

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Answered by: Luitwieler, An Expert in the Project Management Category
Any kind of definition of project management will tend to describe the objectives. For example: 'The planning, scheduling and control of tasks resulting in a product at the right performance, within agreed cost and time objectives.'

References may also be put forward for the scope of the project and the competent usage of resources. Objectives must be determined as soon as possible in the project as a component of a predetermined business plan. Once set up, how do you realize when you have reached them? For this you will require appropriate criteria by which you can evaluate success.

Without any kind of objectives a task will have little control. The project management objectives can be performance related, quality, technical, budgetary or within other suitable elements of the project.

Reasons for setting up objectives of project management;

In general

Every project has a central purpose; more frequently known as a goal. This will be agreed and obtained from the client and various other stakeholders. If you want to attain this goal, the project will be divided into a work breakdown structure (wbs) then a schedule having timings. A work breakdown structure (WBS), in project management and engineering, is a deliverable-oriented decomposition of an undertaking into smaller activities. Within this, smaller goals will be specified, that is, the objectives. By achieving every one you will make progression in the project.

Specified objectives ought to be unequivocal. Their definition must be lucid and accurate, in order that the project team all know what they are pursuing.

Objectives of project management must include, as a minimum, a verb (the action) and a noun (on which you implement the activity). A straightforward example may be, 'paint the car black'. Note, while 'car, black' may be perfectly intelligible to you, it might not be to other people. Hence, it is vital to be accurate.

This could well suggest 'buy a black car' or another odd meaning. This type of inadequate interpretation can result in additional costs, project delays and even the loss of morale as tasks are done needlessly. Extra definition of objectives might include timelines.

They show direction

A single very good reason for having objectives is that they provide good control to a project. This then strengthens motivation which is a facet of quality leadership.

The bulk of people like to get on with duties with minimal interruption. It is impossible this will occur with no crystal clear and satisfactorily recognized objectives.

This is observed very neatly in a passage from Alice in Wonderland (by Lewis Carroll):

Alice: "Would you tell me, please, which way I ought to go from here?" Cat: "That depends a good deal on where you want to get to." Alice: "I don't know where." Cat: "Then it doesn't matter which way you go."

Concentrate on the results

Attaining an objective usually requires the implementation of a series of tasks. Knowing whether you have accomplished the project management objectives is dependent upon fixing good qualifying criteria, which should only originate from well-defined objectives in the first place.

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